Budget Screen Forms and Reports

Chart of Accounts

The Chart of Accounts is the set of numbers that is used for tracking all financial transactions for the College. It provides a mechanism to report common information and a way of tracking an entity's assets and liabilities. It provides an alignment (or hierarchy) of the organization codes for the Schools and administrative departments of the College.

What is a FOAPAL?

The term FOAPAL is an acronym used by Banner Finance. It is comprised of the first letter of the words: Fund, Organization, Account, Program, Activity, and Location. The Chart of Accounts uses each of these subsets to create unique numbers to differentiate between departments and organizations. The Fund, Organization, Account, and Program codes are the main elements used for recording and reporting department data and budget information. The Activity and Location codes are used to provide more specific detail to the FOAP.

The Fund code is the financial designation for where the money is coming from. The Fund code that is used most frequently for budgets is the general operating fund.

The Organization code describes the department or club organization that is spending the money. The Organization code often names a specific department.

The Account code defines revenues, expenses, assets, liabilities, and fund balances. It describes what the money is being spent on.

The Program code describes a function, such as instruction, institutional support, or physical plant. This code is generally used for reporting purposes.

The Activity code allows for temporary units of work. It allows a FOAP to have several different sub-topics and allows for reporting on that specific activity. Another feature is that the Activity can have charges from several different organizations, if required.

The Location code describes a specific place or area where the FOAP is occurring.

The Index is an accounting code that creates a "shortcut" to specific budget areas. It automatically provides part of the FOAPAL information. For example, entering an Index automatically inserts the Fund, Organization, and Program codes.

Banner Forms and Reports for Monitoring a Budget

Banner Finance users should have a basic understanding of Banner commands and be capable of maneuvering within Banner forms and job submissions. Banner's sophisticated security features allow users to view and print only the data that they have access to.

Organization Budget Status - FGIBDST [pdf]
This form provides budget, revenue, and expense information for departments, organizations, and student agencies on a yearly basis.

Budget Summary Information / Organization Budget Summary - FGIBSUM [pdf]
This form provides a summation (by major category type) of the budget information for a specific department, organization, or student agency, based on a Fund-Organization combination.

Organization Encumbrances / Organizational Encumbrance List - FGIOENC [pdf]
This form displays a list of all encumbrances (purchase orders) for a specific department, organization, or student agency, based on a Fund-Organization combination.

Transaction Detail Information / Detail Transaction Activity - FGITRND [pdf]
This form provides detailed information on the revenue and expense accounts for a specific department, organization, or student agency, based on a Fund-Organization combination.

Organization Detail Activity Report - FGZODTA [pdf]
This process provides a report of the revenue and expense accounts for the specified departments, organizations, or student agencies, based on Fund-Organization combinations. By using parameter ranges, the user can request any or all of the account detail for any or all of the Fund-Organization combinations that they have access to. This report can be run to the database for viewing online or it can be printed.

Detail Encumbrance Activity - FGIENCD [pdf]
This form displays detailed information about a specific encumbrance (purchase order).