Campus Security Authorities
The Clery Act requires that, in addition to campus law enforcement, staff designated as Campus Security Authorities (CSA) provide statistics for this report.
What is a CSA?
A CSA is a person referred to as a campus security authority by the Clery Act. CSA's are a vital part of data collection for the annual safety and security report.
The Clery Act requires St. John Fisher College to provide an annual safety and security report. In addition to input from law enforcement, certain staff positions are designated as Campus Security Authorities (CSA) for the purpose of providing information for this report. CSAs are usually found in departments responsible for, but not limited to, student and campus activities, safety/security, discipline, housing, athletics, human resources or judicial proceedings. This designation also includes any individual who has been specified by St. John Fisher College to receive and report offenses.
CSA's are responsible for reporting the number of crimes and incidents as described in the Clery Act that occur in their department to the St. John Fisher College Safety and Security Department. These numbers are then included in the federally mandated Clery Report, which is distributed every year in the beginning of October.
The following answers are based on The Handbook for Campus Crime Reporting, U.S. Department of Education, Office of Postsecondary Education.
What Makes Me a CSA?
- Individuals who have responsibility for campus security
- Any individual specified by the College as an individual to which students should report criminal offenses
- An official of the College who has significant responsibility for student and campus activities, including but not limited to, Residential Life and Student Conduct
Campus Security Authorities include:
- Professional staff in the office of the Vice President of Student Affairs
- Professional staff in the Offices of Residential Life and Student Conduct, the Office of Campus Life, and the Office of Multicultural Affairs and Diversity Programs
- Faculty or staff advisors to student organizations; faculty or staff who serve as chaperones on college-related activities off-campus
- Resident Assistants and Peer Advisors
- Students who monitor access to facilities, such as the Athletic Center or Lavery Library
- Administrative staff of the Athletic Department, coaches, and assistant coaches
- Security Officers
- Event Security Staff
- Administrators at branch/satellite/separate campuses
Examples of individuals who would NOT meet the criteria for being a Responsible Employee include:
- A faculty member who does not have responsibility for student and campus activity beyond the classroom
- Clerical or food service staff members who do not have responsibility for student and campus activity beyond the classroom and/or their normal duties
- Facilities or maintenance staff
- Licensed medical and mental health providers in the Health and Wellness Center
- Campus ministers in the Office of Campus Ministry
What Do I Have to Do as a CSA?
Report criminal incidents that occur on campus or at a St. John Fisher College sponsored event.
What Crimes Do I Need to Report?
- Aggravated Assault
- Sexual Assault
- Motor Vehicle Theft (stolen vehicles)
- Weapon Violations
- Alcohol Violation (e.g. Minor in possession)
- Drug Violations
- Hate Crimes
In addition to the crimes above, the crime must occur at one of the following locations:
- On campus, including residence halls
- Off campus at College sponsored events
- Public property streets (streets adjacent to the campus)
Why Is This Necessary?
- Keeping accurate crime statistics will help St. John Fisher College know where to provide prevention programs and safety awareness programs to help keep the campus safe.
- The intent of including non-law enforcement personnel as CSAs is to acknowledge that many individuals, and students in particular, are hesitant about reporting crimes to the police, but may be more inclined to report incidents to the campus affiliated individuals.
- St. John Fisher College must comply with all aspects of the Clery Law.
Reporting Incidents as a CSA
How do I report incidents to the Safety and Security Department?
You can either report incidents individually as they are reported to you or all at once. You can use the Safety and Security Department's Campus Security Authority Crime Report form [doc] or you can report it in whatever manner is easiest for you.
What happens after the Safety and Security Department receives an incident from a CSA?
The crime analyst collects all incidents received from CSAs. The incidents are reviewed for duplication and to verify that each incident is Clery reportable. The incidents are then classified into their proper crime and geographical categories and added to the annual Clery statistics.
What if I am unsure if an incident is a crime? Or if it should be reported under Clery?
Please report it with as much detail as possible about the incident. Do not include names of the victim or suspect. The crime analyst will determine if it is a Clery reportable crime.
If the Safety and Security Department isn't going to investigate these crimes, what is the purpose of reporting incidents to the police department?
Many crimes do not get reported to the police. By collecting data from other sources, we are getting a more accurate number of crimes on campus. This is a resource for the campus community to use to make informed decisions about their safety.
Are there exemptions to CSA reporting incidents?
Yes, certain individuals who have significant responsibility for student and campus activities are exempt from disclosing information:
- Pastoral Counselor. A person who is associated with a religious order or denomination, is recognized by that religious order as someone who provides confidential counseling, and is functioning within the scope of that recognition as a pastoral counselor.
- Professional Counselor. A person whose official responsibility includes providing mental health counseling to members of the institutions community and who is functioning within the scope of his or her license or certification. This definition applies even to professional counselors who are not employees of the institution but are under contract to provide counseling at the institution.
- Licensed Medical Providers. A person whose official responsibility includes providing medical health services to members of the institution's community and who is functioning within the scope of his or her license or certification. This definition applies even to medical providers who are not employees of the institution but are under contract to provide medical service at the institution.
However, we strongly encourage everyone to report since it is for statistical purposes only.
What happens if I do not report criminal incidents to the St. John Fisher College Safety and Security Department?
The United States Department of Education is charged with enforcing the Jeanne Clery Act and may level civil penalties against the College.