Advisor's Toolbox

Good academic advising is a collaborative effort between advisee and advisor. Students are ultimately responsible for their academic and personal success. Advisors support students' effort to realize their full potential. Both roles should know what to expect from advising.


Advisee List

Your list of advisees is dynamic, potentially changing throughout the semester as students add and drop academic programs. A current list of advisees is available through Fish 'R' Net > Faculty Services > Student Menu > Advisee Listing > Select a Term*. This provides you not only with your advisees’ names, but their Student ID#, a link to their email address, their alternate PIN (used for course registration), and a link at the very bottom of that list to email all advisees.

*Note: if you are looking up your advisee listing to obtain alternate PINs for the upcoming semester, be sure to select that upcoming term.


Communication

Advisor/advisee relationships benefit from good communication. Advisors should establish expectations early each semester, and new advisees should be encouraged to introduce themselves to their advisors well before the course registration advising period.

Best Practices: Communication Plan

Early in the 1st Month – Welcome (Back)

Email advisees that you are their academic advisor. Suggest to them how best to contact you, what you expect from them as an advisee and what they can expect from you. Include information about applying for graduation. For the sake of simplicity, craft a single email that applies to both new and returning advisees.

Dear Student,

Welcome to the start of the new semester. If we've already met, I encourage you to stop by during my office hours and say hello. If we're just beginning our advising work together, let's meet to look at where you are in your academic progress and where you'd like to go. The best way to reach me is by email at __________@sjfc.edu, and I usually reply within 24 hours. My office is located in _____________. I'm usually there ____________. Meeting in person is usually the best way to talk about complicated issues.

You'll see another email from me in October/March that will explain how I expect you to be prepared for fall course advisement and registration. In the meantime, be in touch with me if you have any academic questions.

Kindly yours,

 

Later in the 2nd or 3rd Month – Preparing for Course Registration Advising

Inform advisees of the course registration week date, the date that you plan to begin advising appointments, how they reserve an advising appointment with you, a list of or link to advising resources, and how you expect them to be prepared for their advising appointment with you.

[attach Web Registration Worksheet and Course Planning Worksheet]

Dear Advisee,

The advising period for Spring/Fall Course Registration begins next week! Here's what you should do to be prepared.
Schedule an advising appointment with me by calling 385-8034. Make your appointment for a time when you'll be fully prepared! Appointments will begin ________________ and run through _________________ Call soon - my availability goes quickly and you want to meet with me prior to your scheduled registration time.

To prepare for your advising appointment:

  • View your Registration Status on Fish 'R' Net (Fish 'R' Net -> Student Services -> Registration -> Registration Status) to be sure that you don't have any holds on your account. If you do have a hold, resolve it with the appropriate office. Note that your Registration Time Slot should be posted ____________
  • Print your transcript on Fish 'R' Net.
  • Compare your courses completed and in progress with your remaining degree requirements (listed in the College Catalog - make sure you have your correct catalog year). Consult the "Recommended Progression" for help.
  • Transfer students should consult their College Catalog, Transfer Credit Evaluation and Tentative Long Range Plan for courses needed.
  • View the Course Offerings to develop a list of courses you plan to take toward completing your major and any minor and College Core requirements. A tutorial on how to explore the Course Offerings is available at Exploring Fisher's Course Offerings [pdf].
  • List those courses, plus some back up courses, on the Web Registration Worksheet [pdf]. List the Subject, Course Number, and Course Registration Number (CRN). For example, ENGL 212, #05323. Be sure to include if it's a major, minor, or core requirement in the notes section.
  • Use the Course Planning Worksheet [pdf] to help you arrange your schedule.
  • Bring these materials to your appointment.

Any advisee who doesn't complete these basic steps will not be able to obtain their alternate PIN.

Once you've met with me, obtained your alternate PIN, and your registration time slot has opened (in order of hours earned and currently enrolled), you'll be able to register for your next semester. A tutorial on how to register is at Registering for Courses via Fish 'R' Net [pdf]. Registration remains open through the first week of classes in the next semester, but course availability goes quickly. It is in your best interest to register ASAP!

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